Once a property has been listed, it needs to be converted from Appraisal or Prospect/Not Currently Listed status to Listing status. During the listing process, there are a few sections that you will need to complete in order to list the property successfully.

Step by step

1. Navigate to the property card

2. Select the Status dropdown > Select Listing (This will not send the listing live anywhere)

3. Do not tick visibility on websites until all property details, photos, and open homes have been added, as ticking the portals and saving the property will send the property live

4. Check that the address details are correct under Location and make changes if required

5. Check that the Particulars are correct and make changes if required, you also have the option to add in any further Legal Details 

6. Add in any contract details including, the Authority dates, Agreed Marketing Spend (VPA), and Agreed Selling Fee. You also have the option to add any of the property Rates (Water, Council, and/or Strata)

7. Add the Method/Pricing for the listing - This includes the below: 

• Method of Sale: - Private Treaty, Auction, Tender, or Set Sale Date - If you select Auction, Tender, or Set Sale Date, further options will be available in the Method/Pricing section. We also allow you to select whether the listing is Exclusive, Multilist, Open, or Conjunctional listing (This is for reporting purposes)
• Agent Price Opinion: - Agents opinion for internal reference and reporting
• *Price: - This will determine how the listing populates in searches and the displayed price (Note: This is a mandatory field)
• Hide Price / POA: - Removes the above price from displaying on the listing
• Price freeform text: - Overrides the price displayed on the listing and replaces it with the text added in this section

For NZ clients ONLY, please refer to the below video on the listing method/pricing: 

8. Add the Heading and Description for the advertisement of the listing

We provide the option to generate a property description using OpenAI. By clicking on Generate Description OpenAI will use the below property fields to generate a property description: 

• for sale / for lease
• address
• class (residential/rural etc)
• bed
• bath
• type e.g. House
• year built
• garages
• carports
• open parking spaces
• land area
• building area
• display price
• ensuites
• toilets
• house & land package yes/no
• newly constructed yes/no
• Any ticked or populated features in the features tab

As mentioned, We do not own the content displayed in the generated description, which was created from the use of OpenAI. You are responsible for respecting any rights of others that may be contained in the Description, including potentially copyright.

9. If you have any External Links, such as a Property Web Site, Virtual Tour, Video or 3D Floorplan, you have the option to add them as per below: 

 10. Set the Contact/Enquiry staff member(s) on the listing, you have the option to add up to two users

11. Once you have completed all of the above, you are then able to click on Save/Update to covert the property to a Listing. This will then ensure the property has been converted to a listing, however, has yet to be published on any portals (websites)

12. Before sending the property Live, you will need to ensure that you upload all property photos and set the floorplan via the Photos tab, and also add any upcoming Open Inspections via the Open Homes tab. 

13. Once completed, you are then able to able to navigate back into the General tab and tick the desired portals (websites), you would like to list the property on - Once ticked, you will then need to click on Save/Update in order to publish the listing

Additional information

We provide the option of how you would like the property address to display when published. This can be found under Location, where you are able to Show Full Address, Show Suburb Only, or Show Street and Suburb.

If you select Show Street and Suburb, this will only apply to any Internal marketing being sent via VaultRE and not the way the listing displays online.

The "Internal Marketing" tickbox under the Visibility section is to enable the listing to be included in all VaultRE marketing. If you are listing an "Off Market" property and do not want it to be marketed, you will need to ensure that you leave this unticked.

If the property you are selling is tenanted, you can expand the Tenancy Details in order to add any tenancy information. This will record it against the property for you to easily access this information from both the property card and the VaultRE app.

If you would like the publishing description to be different for your brochures or should you like to shorten the text, you have the option to add the desired descriptions by expanding the Brochure/Window Card Text and/or Mobile Marketing Description. 

It is important that you add the Property Web Site link from within the External Links section, in order to direct potential buyers to your office website when sending out any eMarketing from VaultRE.

The Contact/Enquiry: Staff Member(s) are the users attached to the listing. These users will not only appear on the listing for portals (websites), however, will also receive all online enquiries received for the property.